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Director, Institutional Facilities

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

At this time, this position is open to internal and external applicants. The posting will remain open with candidate review every ten business days, until position filled. It is the responsibility of the applicant to ensure all required materials are submitted in full at the time of review. Only online applications will be accepted - any paper applications will be rejected and returned to the applicant. As part of the interview process, applicants will give a presentation. If you have questions regarding our online application process, please call 269 565-2074 or e-mail hr@kellogg.edu.

Posting Details

Posting Information

External Posting Number 20130117P
Position Number 1348
Position Title Director, Institutional Facilities
Position Type Administration
Classification Chair/Director - Administration
Department Facilities
Division Administration and Finance
Discipline:
Work Schedule

This regular, full-time administrative position will work Monday through Friday, 8:00 a.m. to 5:00 p.m. with evening and weekend hours as needed by the College.

RESPONSIBILITIES include but are not limited to the following

This regular, full-time administrative position will report to the Chief Financial Officer. As the College’s senior administrator for the Institutional Facilities Department:
1. Establish vision and goals for the department, develop plans, policies, and procedures for general management, supervision, and professional direction to a comprehensive facilities management organization
2. Work directly with the College’s architectural and mechanical engineering firms of record to secure appropriate professional services to support facilities management decisions
3. Chair or serve as a member of a myriad of standing or ad hoc committees both inside and outside of the institution as well as represents the institution on external committees, including the College Safety Committee
4. Serve as a member of the contract negotiating team for the College in developing contracts for the Maintenance Union
5. Direct operations and planning for a wide range of occupational and environmental health and fire safety for all five campus locations of the entire institutional community and major tenants of the College
6. Provide budget controls for the Facilities Department to permit the most efficient and cost-effective benefits to the institution within overall resources
7. Develop and recommend policies, planning guidelines, and procedures for the development of the College’s five year facilities capital budget program, and manage the program and its project throughout the process of development, approval, and implementation
8. Prepare bid solicitations and specifications for contractor work performance, manage bid process, and approve or recommend contract award to College Board of Trustees
9. Provide facilities planning; space administration; Work Order Management, facilities maintenance and repair; renovations; new construction oversight; utilities management; custodial, landscape, HVAC, and other maintenance services, as well as services related to vehicle fleet operations, mail, and shipping and receiving for the main campus and four (4) satellite campuses, including campus tenants Siena Heights University (Battle Creek campus), and the Community Music School of Southwest Michigan
10. Evaluate and rate contractor performance, and if necessary, terminate contractor for failure to perform
11. Direct/enforce compliance with OSHA, EPA, and Michigan Consumers and Industry standards, regulations, and legislation for all College locations
12. Manage the institution’s hazardous waste and medical waste programs; advise departments on compliance issues and assist them in meeting regulatory requirements
13. Supervise the Manager, Facilities Scheduling
14. Responsible for managing compliance with state requirements for two potable water wells
15. Coordinate, manage, and report safety and security training to campus tenants and other community entities
16. Manage and/or assist with all building controls and programs for security system at all campus sites, including HVAC monitoring and scheduling, lighting, and electronic door lock programs and card key access
17. Manage fire alarm system maintenance, inspection, and contracts as well as electricity metering software
18. Manage the maintenance, repair, leasing, and purchasing of the College’s vehicles
19. Track and maintain the College’s CDL drivers’ records
20. Manage schedules and electronic timekeeping of Maintenance staff and student employees within department
21. Manage the College’s Nested MS4 Storm Water Permit maintaining and developing BMPs and SOPs based on the MDEQ requirements of the permit
22. Assist in the development of clean water educational curriculum for KCC personnel and students
23. Participate in local clean water public educational events and programs

Position Summary

This full-time, administrative position will provide strategic leadership, direction, planning, development, management, and execution for the institutional facilities of Kellogg Community College.

Kellogg Community College is located in Battle Creek, Michigan, a community of about 52,000 people. Leisure activities, natural resources, and learning opportunities provide a wonderful foundation for those who call Battle Creek home. Located along the I-94 interstate, Battle Creek is within 30 minutes driving distance to Kalamazoo, 60 minutes to Grand Rapids and Lansing, and within three (3) hours of Detroit, Chicago, and Indianapolis.

Physical Demands

The job responsibilities are performed in an office and industrial areas. Travel by car required. The job has intermittent periods during which continuous physical exertion is required, such as walking, standing, sitting, stooping, bending, climbing, lifting material or equipment, some of which may be heavy or awkward (8 – 45 pounds). Typically requires regular use of one or more physical senses of medium intensity and long duration. Must meet reasonable deadlines, quotas or demands for accuracy, and, may be involved in some mildly unpleasant situations.

Minimum Qualifications

1. Bachelor’s degree or equivalent in Business, Engineering, Facilities Management or related field from an accredited college/university – at the time of application, attach unofficial transcripts showing coursework completed
2. Three to five (3-5) years of experience within facilities management
3. One to two (1-2) years of supervisory experience
4. OSHA 30 familiarity

Preferred but not Required

1. Master’s degree
2. Experience in higher educational facility management
3. Working knowledge of MSOffice and ERP software
4. APPA Certified Educational Facilities Professional

Proposed Salary

According to the Kellogg Community College Hay Administrative Compensation Program. Administrative, Chair/Director, 2017-2018 midpoint salary range of $86,000 with opportunities for future growth into low $100,000s.

Special Instructions to Applicants

At this time, this position is open to internal and external applicants. The posting will remain open with candidate review every ten business days, until position filled. It is the responsibility of the applicant to ensure all required materials are submitted in full at the time of review. Only online applications will be accepted – any paper applications will be rejected and returned to the applicant. As part of the interview process, applicants will give a presentation.

If you have questions regarding our online application process, please call 269 565-2074 or e-mail hr@kellogg.edu.

Projected Hire Date 10/16/2017
External Posting Date 08/31/2017
External Closing Date
External Closing Time
Internal Posting Date 08/31/2017
Internal Closing Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's Degree or equivalent in Business, Engineering, Facilities Management, or related field from an accredited college/university?
    • Yes
    • No
  2. * Do you have a minimum of three (3) years of related work experience?
    • yes
    • no
  3. * Do you have one to two (1-2) years of supervisory experience?
    • Yes
    • No
  4. * Please list any professional licenses, credentials, or certifications you may possess.

    (Open Ended Question)

  5. * How did you hear about this position?
    • Albion Recorder
    • Battle Creek Shopper
    • CareerBuilder
    • Chronicle of Higher Ed
    • Coldwater Daily Reporter
    • Hastings Reminder
    • HigherEdJobs.com
    • Internal Source
    • KCC Website
    • Marshall Advisor
    • Michigan Works
    • Mlive
    • Other (specify below)
  6. If other, please specify

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents
  1. Other Document